Send Word document directly as an email body without copy/paste To use this command, select the text for which you want to reset the formatting and press CTRL+SPACEBARĪn alternative way to execute this command is to press the Clear Formatting icon on the Message tab. If you pasted the text and forgot to reset the formatting, there is another command which is quite effective Clear Formatting. Quickly clearing the formatting after pasting Setting all the pasting options to “Match Destination Formatting”, “Merge Formatting” or simply “Keep Text Only” will make sure that the pasted text blends in nicely with your current email.
There are several paste options in Outlook, with different default settings, which can make the default behavior a bit unpredictable and still requires you to change the formatting afterwards. How can I control the formatting of my pasted text? Similarly, when I have some carefully formatted text from Word and paste that into a new message, a lot of formatting is lost or messed up. But I think it’s often worth the extra trouble, because of the consistency you’ll achieve with your end result.Whenever I copy something from another email or application such as an Internet page and paste that in my message, the formatting never really blends in with what I have already.
Of course, this does create more work at your end: you now have to subsequently manually apply the relevant Word styles to the content you’ve pasted. You’re asking Word to import the content of the other document, but without interferring with the formatting of your “perfect” document. This is by far the safest of the three options. But overall, errors are still likely to occur. If you trust Word to do a good job with this merge, this is an acceptable option. This is asking Word to attempt to merge the formatting between your “perfect” document, and the document you’re importing data from.
In effect, “mixing” that formatting with the “perfect” formatting you’ve worked so hard to achieve on the existing content in your destination document. This has the potential to make a mess of your original formatting efforts, because you’re asking Word to use the formatting from the original document. When you use the Paste command in Word to Copy content from another source, you have three options: